How To View List In MS SharePoint (SharePoint list view)

Here comes another detailed post that lets you understand the SharePoint list view briefly. You can enjoy another feature that allows personalizing the display of the documents and information rightfully. Firstly, click on the site contents button to refresh this page again. The site contents page gives us a summary of all the libraries we’ve created so far.

So let’s have a look at the employee data list. In the ribbon of this list, we can see that there is a drop-down menu. We hover over the old items; it says switch options. This is where you can see and change all the options that are currently available.

Create a Separate View For Each Department

People in the department only see the finance employees Etc. Now, to create such a view that we need, go to settings > list settings while scrolling down to the bottom of this page. We can see that there is Sharepoint views section. You can see there’s only one view configuration available. It’s the one that says all items are default ones. I will click here to create a new option. It asks what type of view you want to create. Choose a standard view because the standard view is similar to the tabular data we see in all items view.

You can either create a personal view or a public view, which means that all the users who have access to the SharePoint site will select this view from the drop-down menu. Whereas a personal view means only you can see this view. Right now, I will use a public view. You can also choose which of the available columns you want to show in this view.

So, you only want the title employee id and the department. Those are the only columns you want to be displayed in this view selection. Let’s experiment by adding a column for this view. You can see who created the individual documents. Now, the main function of the view settings is that you can choose how to operate them.

Sort Data In Order

If we want the data to be sorted according to a certain field, we can select that from here while putting the title here, so it’ll sort all the data we’re looking at in alphabetical order. This is the filter section because this view that we are creating is supposed to display department employees. We have to select that here, so we add a filter condition that displays the items in the department column only when the values are equal to it that way. If you want, you can add multiple filters to this view.

Use of Grouping Feature

This view will only show us items where the department column values are equal to sales for this demonstration. We won’t be using the grouping feature to use one department in this view since we don’t have a lot of data here. So, here’s the total menu; if you want the total number of the values or elements within these columns to be visible, you can set that to be visible.

Here is an example: If we set the total of the title columns to count. It will show us how many employee names are within this field.

For the SharePoint list view, you can also limit the number of items that are displayed on the page. So, by default, it will display a total of 30 items on the page. You can make this a greater number or a lower number depending on what your preferences are. The maximum number of items that can be displayed is 100. So, if you enter anything above that, it won’t work, so click ok. When you come back to this page and click the views drop-down menu, we can see a new option called employees.

Custom View Feature

We are going to click this view, and you can see that it gives us all its employees. Along with the total count, and it sorted them in alphabetical order. So, that’s how you have SharePoint list view. If you want, you can set the view so; it only displays items created by you. Ultimately, you can create a filter in a field that will only display items that you have created. You can use this filter to only show items created by a specific user in the Group now. The view settings work the same way in libraries.